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You can also choose to set the amount of time the video will spend on each slide if you don't have a set timing. If you have recorded timings and want to use them in the video you create from your presentation, make sure the box next to Use Recorded Timings and Narrations is checked. The higher the video quality, the larger the file size. Select the video quality you want: Presentation Quality, Internet Quality, or Low Quality. On the File Format menu, select the video format that you want (MP4 or MOV). (Beginning with PowerPoint for Microsoft 365 for Mac version 16.19, audio narration is included in the video when you export your presentation.) If you have a Microsoft 365 subscription, make sure you have the latest version of Office. Select Options, make sure that the Document structure tags for accessibility checkbox is selected, and then click OK.Note: Exporting your presentation as a video feature is only available to users using PowerPoint for Microsoft 365 for Mac, PowerPoint 2019 for Mac, or newer versions of PowerPoint for Mac. Select Options, make sure that the Document structure tags for accessibility checkbox is selected, and then select OK.

In the Save As dialog box, select the arrow in the Save as type list, and then select PDF. Under Choose a Folder, choose a folder that you have already used or select Browse for Additional Folders to choose a different folder.

Under Choose a Location, choose where you want to save the file. Select the File tab, and then select Save As. Select the Document structure tags for accessibility checkbox, and then select OK.īefore generating your PDF, run the Accessibility Checker to make sure your document is easy for people of all abilities to access and edit. In the Save As dialog box, select Options. The Save As dialog box opens. Navigate to the location where you want to save the file, and then select PDF in the Save as type list. To browse for a save location, select Browse. To save the PDF to the same location as the original file, expand the file type dropdown list under the file name, select PDF (*.pdf), and then select More options. The Save As dialog box opens. When you've addressed the accessibility issues, select File > Save As or File > Save a Copy.

For instructions, go to Improve accessibility with the Accessibility Checker.

Microsoft 365, Office 2021, Office 2019, Office 2016īefore generating a PDF, run the Accessibility Checker in your document to make sure it is accessible to everyone.